Terms and Conditions - Purchase Order
The ESAB Group, Inc.
Terms and Conditions - Purchase Order
1. PRICE: This is a firm price order. In the absence of indication of price by Buyer, Seller must not fill this order at a price higher than last quoted or charged to Buyer without Buyer's written consent. Seller represents that the prices charged for the items or service covered by this order are not higher than prices charged for the items or services on similar terms and conditions to other purchasers and that the prices comply with applicable government regulations in effect at the time of order placement, sale or delivery.
2. DOCUMENT PRECEDENCE & ATTACHMENTS: Documents designated by Buyer including supplemental terms and conditions, if any, are incorporated by reference the same as if set out in full herein. Should any ambiguity or inconsistency exist in any portion of this purchase order, including any supplemental terms and conditions or other documents attached hereto, the following precedence of documents shall apply to eliminate any such ambiguity or inconsistency: (1) the face of this purchase order; (2) attachments containing specifications; (3) attachments containing special terms and conditions including, without limitation, pricing or payment terms; and (4) these General Purchase Order Terms and Conditions.
3. CHANGES: The Buyer reserves the right at any time to change by written notification any of the following: (a) Specifications, drawings and data incorporated in this contract where the items to be furnished are to be specially manufactured for the Buyer; (b) quantity; (c) methods of shipment or packaging; (d) place of delivery; (e) time of delivery; or (f) any other matters affecting this order. Seller's Purchasing Department for the Division of the Seller referenced on the reverse side is the sole contracting agent for the Seller on this order. No changes can be made to any part of this order without written authorization from the Seller's Purchasing Department so identified. If any change by Buyer causes an increase or decrease in the cost or the delivery schedule for this order, Buyer shall make in writing an equitable adjustment in the price or the delivery schedule or both. Any claim by Seller for adjustment under this clause shall be deemed waived unless asserted in writing within ten (10) days from Seller's receipt of the change.
A. Buyer may terminate this order for its convenience, in whole or in part, at any time with written or electronic notice to Seller. Upon receipt of such termination, Seller shall promptly comply with the directions contained in such notice and shall, as required, (1) take action necessary to terminate the work as provided in the notice, minimizing costs and liabilities associated with such termination, (2) protect, preserve and deliver in accordance with Buyer's instructions any property related to the order in Seller's possession, and (3) continue the performance of any part of the work not terminated by Buyer:
B. Buyer may terminate this order for default, in whole or in part: (1) If Seller fails to deliver items and material or perform the services required according to the terms and conditions contained herein, or (2) if, at any time, reasonable grounds for insecurity arise as to Seller's expected performance (including timely performance) within ten (10) days after Buyer's written demand for adequate assurance. Buyer may also terminate for default if Seller becomes insolvent or makes an assignment for the benefit of creditors or commits an act of bankruptcy or files or has filed against it a petition in bankruptcy or reorganization proceedings.
C. On termination for Buyer's convenience, Seller at the time of termination may have in stock or on firm order completed or uncompleted items or raw, semi-processed or completed materials for use in fulfilling this order. (1) For completed items or materials, Buyer shall either require delivery of all or part of the completed goods and make payment at the order price, or (without taking delivery) pay Seller the difference, if any, between the order price and the market price (if lower) at the time of termination. (2) For uncompleted items or raw or semi-processed materials, Buyer shall either require Seller to deliver all or part of such goods at the portion of the order price representing the stage of completion, or (without taking delivery) pay Seller for such goods which are properly allocable to this order a portion of the order price representing the stage of completion, reduced by the higher of the market or scrap value of the goods at that stage of completion. (3) For goods which Seller has on firm order, Buyer may at its option either take an assignment of Seller's right under the order or pay the cost, if any, of settling or discharging Seller's obligation under the order. (4) In all cases, if Buyer elects to not take delivery of materials, Seller shall return all purchased materials to its suppliers. Buyer shall have no responsibility to make any payments for materials that are not available for its inspection. If Buyer terminates for default, Seller shall be liable for additional costs, if any, for the purchase of such similar goods and services to cover such default. Payments to Seller hereunder shall be the sole remedy available to Seller in the vent of a termination by Buyer.
D. Buyer's rights and remedies regarding termination under this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law or under this order.
5. ASSIGNMENT: Seller may not assign, transfer or subcontract this order or any right or obligation hereunder without Buyer's written consent. Any purported assignment, transfer or subcontract shall be void and ineffective.
6. DELIVERY: Unless otherwise stated on this Order delivery shall be (INCOTERMS 2010). Time is of the essence in the performance of Seller’s obligations under this Order. Seller recognizes that Buyer utilizes “Just In Time” scheduling and accepts complete responsibility to deliver materials meeting all referenced standards on the exact date and time specified herein. Seller shall furnish sufficient labor and management forces, plant, and equipment and shall work such hours (including night shift, overtime, weekend and holiday work without a premium) as may be required to assure timely delivery.
7. TRANSPORTATION: Unless otherwise agreed, supplier must comply with ESAB’s freight program using any freight forwarder designated by ESAB in this order or identified by ESAB after submission of this order but before delivery. Seller shall be liable for all excess shipping or demurrage charges resulting from failure to ship and route as instructed, including shipping prior to date required. Seller’s obligations under this Agreement are not severable if delivery or performance occurs in installments. Buyer is not obliged to not accept shipments sent C.O.D. without its consent and may return them at Seller's risk.
8. PACKAGING, PACKING LISTS AND BILLS OF LADING: Seller shall be responsible for proper packaging, loading and tie-down to prevent damage during transportation. No additional charges shall be made for packing, crating or cartage unless stated on the front of this purchase order. Seller must bill all returnable containers on a separate memo invoice and return transportation charges will be collect and for Seller's account. Buyer's weight and/or count will be accepted as final and conclusive on all shipments not accompanied by such packing list.
9. EXCUSABLE DELAY/FORCE MAJEURE: Fires, floods, strikes, lockouts, epidemics, accidents, shortages, sanctions or other causes beyond the reasonable control of the parties, which prevent Seller from delivering or Buyer from receiving any of the goods and services covered by this order shall suspend deliveries until the cause is removed, subject, however, to Buyer's rights of cancellation under this Agreement.
10. TAXES: If the goods furnished under this order are for resale (as indicated on the front of this Order), Buyer will pay any sales or use taxes imposed on such goods after delivery. Seller will pay all other taxes imposed before acceptance or delivery to the destination point, whichever is later, including property taxes imposed on goods for which title has passed to Buyer.
11. APPLICABLE LAWS: Seller warrants and agrees that it has complied and will comply with all applicable Federal, State and local laws, codes, and regulations, including, without limitation, the following: Fair Labor Standards Act of 1938, as amended, the Equal Employment Opportunity Act, the Occupational Safety and Health Act, and applicable Import and Export Control laws and regulations. If this Order indicates that it is placed pursuant to a U.S. Government contract or subcontract at any tier, Form SI-100-GC (the “the General Purchase Order Addendum for Government Contract Procurements”) forms and integral part of this Order and supersedes any conflicting provisions contained in the General Purchase Order Terms and Conditions.
12. SUPPLY CHAIN SECURITY (I.E. CTPAT, AEO OR EQUIVALENT): Supplier participates in a Supply Chain Security Program, i.e., the Customs Trade Partnership Against Terrorism (CTPAT) supply chain security program with the US Customs and Border Protection, EU Authorized Economic Operator, and/or equivalent Supply Chain Security Programs. For more information go to www.cbp.gov or local importing Customs website. Prior to making any shipment, Supplier (i) shall develop and implement security procedures that complement and support Buyer’s participation in the Supply Chain Security program in all material respects, provided that the requested security procedures do not conflict with the Supplier’s Code of Business Conduct and/or local laws, (ii) Supplier shall certify in writing (on company letterhead signed by an officer of Seller) its acceptance, implementation, and compliance with the minimum security criteria of the C-TPAT program and any accompanying recommendations and guidelines, and (ii) shall allow Buyer to conduct such security measures inspections and audits, as long as such inspections and audits are necessary to ensure compliance herewith. Any changes to the Supplier’s procedures that are recommended by Buyer will require mutual agreement of both Parties prior to implementation.
13. WOOD PACKAGING MATERIAL: Supplier shall ensure all palletized shipments comply with the International Standards for Phytosanitary Measures No. 15 (ISPM 15) for solid wood packaging material (WPM), including that all pallets and dunning material are marked with a compliant ISPM 15 stamp.
14. ORIGIN AND CLASSIFICATION CODES: Supplier agrees to provide the Country of Origin (COO); appropriate Harmonized System (HS) tariff code; and if applicable, Export Control Classification Cumber (ECCN) code (when listed on a munitions or dual-use export control listing), for each item as determined by the law of the exporting country and according to an agreed upon method between the parties. Upon request, the Supplier shall provide a Certificate of Origin and/or Trade Agreement Origin Certificate, if applicable, to support the COO provided.
15, PREFERENTIAL TRADE AGREEMENTS: If Products will be delivered to a destination country having a trade preferential or customs union agreement (“Trade Agreement”) with Supplier’s country, Supplier shall review the eligibility of the Products for any special program for Buyer’s benefit and provide ESAB with any required documentation (e.g., FTA origin certificate or declaration, Long-Term Supplier declaration, etc.) to support the applicable special customs program to allow duty free or reduced duty for entry of Products into the destination country. Supplier shall indemnify Buyer for any costs, fines, penalties or charges arising from Supplier’s inaccurate documentation or untimely cooperation. Supplier shall immediately notify Buyer of any known documentation errors and/or changes to the origin of Products.
16. IMPORTER SECURITY FILING: For U.S. ocean imports, Supplier shall provide Buyer or Buyer’s designated agent with accurate “Data Elements” and in a timely fashion to enable Buyer’s compliance with any local Customs’ Import Security program regulations, as applicable. Supplier shall indemnify Buyer for any costs, fines, penalties or charges arising from Supplier’s inaccurate data or untimely cooperation.
17. ADDITIONAL TARIFFS: In the event that any Goods subject to an additional Tariff, including but not limited to, US Section 301 Duties, US Section 232 Duties, Canada Surtax, Mexico Surtax, EU Safeguard Measures, China Additional Tariffs, Seller shall notify Buyer immediately. No Additional Tariff may be charged unless agreed upon by Buyer and must be listed as a separate line item on the Commercial Invoice. In the event Goods become no longer subject to Additional Tariffs, Buyer and Supplier agree that Supplier shall make reasonable efforts to obtain refunds of the applicable Additional Tariffs pursuant to the applicable guidelines and instructions issued by governing authority and/or Local Customs Authority. If Supplier obtains refunds, Supplier shall pay Buyer the portion of the Additional Tariffs for which the Buyer was responsible, less reasonable costs to obtain such refunds.
18. PATENTS: Seller shall, at its expense, defend any suit or proceeding brought against Buyer, its successors and assigns, based on any claim that any goods or any component part delivered or furnished hereunder infringes or the like the rightful claim of any third party including any US or foreign letters patent or trademark or copyright (excepting infringement or the like necessarily resulting from adherence to specifications furnished by Buyer). Buyer agrees to notify Seller in writing or electronically of any such claim and to provide such assistance, at Seller's expense, as may be reasonably required in defending the suit or proceeding. Seller shall pay all damages, costs and attorney fees awarded in any suit or proceeding. If the goods or any component part furnished hereunder are held to infringe and their use is enjoined, Seller shall, at its option and its own expense, (a) procure for Buyer and its successors and assigns, the right to continue using the goods, (b) replace them with a substantially equivalent non-infringing product acceptable to buyer, or (c) modify them so they become non-infringing with substantially equivalent performance acceptable to Buyer. Absent (a), (b), (c), Buyer reserves its rights at law, or at its option may return the infringing goods to Seller at Seller's expense and Seller promptly shall refund the purchase price to Buyer.
19. QUALITY AND INSPECTION: Seller understands that Buyer utilizes "Just In Time" scheduling with requires that all materials be delivered substantially defect free and that Buyer will place the materials directly into production without further inspection. Seller shall perform any inspections required to ensure that no defective material is received by Buyer. Seller also assumes all costs for loss or damage to Buyer and indemnifies Buyer against loss for claims of products liability resulting from delivery by Seller of nonconforming materials to Buyer:
(a) Materials delivered hereunder shall meet or exceed all applicable ASME, API, ANSI, SAE, AST, NFPA, other industry and trade association standards, ESAB specifications and quality standards, including GSM001 or GQM003, and the Seller’s own internal quality standards and shall be fit for their intended use. It shall be Seller’s responsibility to identify any conflicts between any such specifications and bring those to the attention of Buyer in writing. All goods furnished hereunder will be subject to Buyer's final inspection and approval within a reasonable time after delivery irrespective of payment date. Buyer may reject goods not in accordance with the instructions, specifications, drawings, data or Seller's express or implied warranties ("Non-Conforming Goods") or may accept some and reject other Non-Conforming Goods at its option. Buyer reserves the right to source inspect goods to be supplied; however, any election to not source inspect shall not be deemed a waiver of Seller’s right of inspection or as acceptance. Buyer may return rejected goods to Seller at Seller's expense and Buyer shall have no further obligation for such goods or Buyer may retain rejected goods and Seller shall pay Buyer its damages due to them. Payment for any article shall not be deemed acceptable and in no event shall Buyer incur any liability to pay for rejected goods.
(b) Buyer shall have a reasonable time (not less than ten (10) days from receipt) to submit claims of count, weight, quantity, loss or damage to delivered goods. Buyer will calculate damages on claims and deduct the amount from Seller's invoice. If invoice was previously paid, Seller will reimburse the amount of damages to Buyer.
(c) Seller shall assume responsibility for and will pay any and all loss, cost, damage or expense, including attorney fees, and cost of replacement incurred by Buyer attributed to Buyer's rejection of Non-Conforming Goods or to Seller's untimely delivery.
20. INDEMNITY: The Seller agrees to defend, indemnify and save the Buyer harmless against all liabilities, claims or demands whether arising in tort, contract, or otherwise for injuries or damages to any person or property arising out of Seller's act or omissions in the performance of this contract. This indemnification obligation shall be supported by adequate liability insurance coverage as required by this Agreement.
21. INSURANCE: Seller shall procure and maintain with respect to the subject matter of this Agreement, appropriate insurance coverage, shall name Buyer as an additional insured, and Seller shall, prior to the commencement of work under this Order, provide evidence thereof. Such insurance shall include, without limitation, Workmen’s Compensation insurance under applicable state law, Longshoreman’s and Harbor Workers Compensation coverage, comprehensive automobile liability coverage, and public or general liability and property damage with adequate limits to cover Seller’s liability arising directly or indirectly for work performed under the terms of this Order.
22. WARRANTIES: By accepting this order, Seller warrants that the goods and services furnished will be free from defects in materials and workmanship, merchantable and in full conformity with Buyer's specifications, drawings and data, and Seller's descriptions, promises or samples, and that such goods will be fit for the Buyer's intended use, provided Seller has reason to know of such. In cases where Seller does not understand the intended use of the material, it shall be the Seller’s responsibility to learn all that is necessary about the intended use in order to recommend and ensure proper application of the materials by Buyer. Seller will convey good title to the goods, free and clear from all liens, claims and encumbrances. Seller, without cost to Buyer, shall promptly do all things necessary to correct any breach of the above warranties in a manner satisfactory to Buyer. If Seller is unable or refuses to repair or replace as Buyer may require, Buyer may contract or otherwise repair or replace such defective goods and back-charge Seller for the excess cost. This warranty shall survive acceptance of the items and is in addition to any warranties of additional scope given to Buyer by Seller. No implied warranties by the Seller are excluded.
23. RISK OF LOSS: Risk of loss of all goods shall remain in Seller until receipt of the goods pursuant to the delivery terms. Notwithstanding restrictive legends to the contrary, title to plans, drawings and specifications for goods shall be vested and remain with Buyer and may be used by Buyer for any purpose.
24. TITLE: Title shall pass to Buyer upon Buyer's acceptance of goods pursuant to the delivery terms. If Buyer makes progress payments, title to the goods shall be transferred to the Buyer as payments are made, and in the same proportions as the cumulative payments bear to the order price. Seller shall also identify such goods as the property of Buyer, unless Buyer waives identification.
25. NON-DISCLOSURES: If Buyer discloses or grants Seller access to any research, development, technical, economic or other business information or "know-how" of a confidential nature, whether reduced to writing or not, Seller agrees, as a condition of receiving such information or "know-how," that Seller will not use or disclose any such information to any other person at any time, except as may be necessary in the performance of this order, without Buyer's written consent. Seller shall use such information only to perform this contract. Notwithstanding the foregoing, Buyer shall bear no responsibility for errors or omissions in Buyer’s information.
26. PROPERTY FURNISHED TO SELLER BY BUYER: All special dies, molds, patterns, jigs, fixtures, (APSD ORL) component parts and any other property which Buyer furnished to Seller or specifically pays for, for use in the performance of this contract, shall be and remain Buyer's property, shall be subject to removal upon Buyer's instruction, shall be for Buyer's exclusive use, shall be held at Seller's risk, and shall be kept insured by Seller and at Seller's expense while in its custody or control in an amount equal to the replacement cost, with loss payable to Buyer. Seller will furnish copies of policies or certificates of insurance on Buyer's demand. Seller will not create or allow to arise any lien, claim or encumbrance by any third party against property furnished or owned, through progress payments made, by Buyer. Seller shall execute UCC-1 forms and a separate security agreement, as required by Buyer, identifying Buyer’s security interests in such property.
27.ORDER INCONSISTENCIES AND CONFLICT RESOLUTION: It is Seller's responsibility to comply with these and all referenced documents and to clarify with Buyer any inconsistencies or conflicts in any parts of this order, such as these provisions contained in this document, additional terms and conditions, general specifications, detailed specifications, etc. Should Seller fail to contact Buyer to resolve these conflicts or inconsistencies, Seller will be solely responsible for errors resulting from conflicts or inconsistencies. Where documents are referenced, the version in effect at the time of order placement shall apply.
28. ACKNOWLEDGMENT: This order acceptance, shipment of any goods or the rendering of any services pursuant to this order shall be deemed an acceptance of these terms and conditions. No modification of or release from this contract shall be binding unless agreed to in writing and specifically labeled as a modification or release. These terms and conditions supersede any submitted by Seller in any proposal or acknowledgment.
29. CONFLICT MINERALS: Pursuant to the requirements of Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act and the rules and Form SD associated with Section 13(p) of the Securities Exchange Act of 1934, Supplier must comply with the Colfax Conflict Minerals Policy found at http://ir.colfaxcorp.com/governance.cfm under the Supply Chain Standards tab and with all expectations and requirements mandated thereunder. The Colfax Conflict Minerals Policy applies, regardless of form and location of ownership, to all Buyer suppliers of materials or products consisting of or containing "conflict minerals" (cassiterite, columbite-tantalite (coltan), gold and wolframite and the following derivatives: tantalum, tin and tungsten). These requirements must also be passed through by Supplier to all of its suppliers of materials or products containing conflict minerals within the Supplier’s supply chain for materials or products purchased by Buyer. Failure to cooperate regarding these requirements could lead Buyer to source from alternative suppliers.
30.WAIVER: Buyer's failure to insist on Seller's strict performance of the terms and conditions of this Purchase Order at any time shall not be construed as a waiver by Buyer for performance in the future.
31. APPLICABLE LAW: This agreement shall be governed by, construed in accordance with, and all disputes governed by the laws of New York specifically including the provisions of the Uniform Commercial Code, as adopted by New York and without regard to principles of conflicts of laws or the provisions of the Convention on the International Sale of Goods. Seller submits exclusively to the jurisdiction of the courts in New York in the event of any proceedings therein in connection herewith.
32. GIFTS/GRATUITIES: Seller warrants that it has neither accepted nor provided gratuities of any kind from or to any employee of Buyer in connection with the placement of this order.
33. SUSPENSION/DEBARMENT AND TRADE RESTRICTIONS: Seller shall provide immediate written notice to Buyer if Seller, any parent, subsidiary, affiliate, or lower-tier subcontractor is suspended, debarred or declared ineligible by any government entity or upon receipt of a notice of proposed debarment from any such entity. If Seller is suspended, debarred or declared ineligible by any government entity, Buyer may terminate any and all Orders immediately without liability to Buyer.
34. COMPLETE AGREEMENT: This document and any other documents mentioned on the face hereof, constitute the entire agreement between the parties on this subject. All prior representations, negotiations or arrangements on this subject matter are superseded by these terms and shall not form a basis for interpretation of these terms. All amendments to these terms must be agreed to in writing by Buyer.